When adding an expense or income in the Toshl apps, there’s a financial account that’s selected by default. You can of course change it to any account you like, but to save time, one is preselected to speed things up. Usually “Cash” will be the default account for manual expenses, this fits most users well.
If this doesn’t fit your workflow, you can easily change the default account that’s suggested.
The financial account that’s listed at top of the account list, is the one that’s suggested by default.
You can change this order by Editing the account list.
Click “Edit” below the account list.
2. The account list will now show up in Edit mode. Notice the new “reorder” icons to the left of the account titles. You can click and drag this icon to change the order of accounts. Reorder as you like and click “Done” below the list to save.
The reorder icon might look a bit different in the mobile app (3 horizontal lines), but it will work just the same.
3. Your new order of accounts is now saved and will be synced across all the devices where you’re logged in to Toshl with the same account. When adding a new entry, the first listed account will be selected by default.
You’re saving an expense. You got the amount and category noted in two taps, just tap Save and you’re done. But the receipt is right in front of you and there’s so much more information there; exact items purchased, company, time, location, salesperson etc. You know that you can take and save a photo of the receipt, but then the content wouldn’t be searchable…
There’s a better way. With iOS 15, you can tap into a text field use the camera to instantly scan text and insert it into the field, right from the app. Best you see how this works for yourself in the videos below.
Works with actual receipts, but it becomes slightly more error prone with more diverse formatting and languages. Still very useful and easy.
Since it's based on machine learning, we're expecting the quality to improve with more #iOS15 use as well.
This way, you can add lots of extra info to your expenses, incomes and transfers in a second or two. The text remains searchable and if you want the full photo, you could also save it in the photos tab.
While this excitement comes hot on the heels of the iOS 15 release, Android users, fret not. A similar feature has been available for a while on Android devices, albeit through the Google Lens / Camera app.
To use it, tap the Google Lens button on the top right corner of the camera app. Select the text you need in the camera app and copy it. You can then paste this text when adding the expense in Toshl.
Keeping you better informed about your finances is what we do at Toshl. Today, we’re unveiling email reports and improved file exports, to keep you informed even more thoroughly, yet effortlessly.
Email reports
They come in regular weekly, monthly and yearly instalments. They’ll help you see the state of your finances right now, discover how you got there and what’s coming up in the near future.
Quick preview of the email reports. Click on the image to show a full size report with sample data.
What’s in the report?
Left to spend amount comparisons of your average spending in this period to past ones.
Account balances of financial account on the last day the report includes. As this might be sensitive information in some cases, this option is deactivated by default and can be added at will.
Sums of expenses, incomes as well as their categories, tags and daily averages.
3 largest expenses and 3 largest incomes in the past period.
Budget summaries for budgets that match the time span of the reported period.
Coming up, the list of largest expenses and incomes coming up in the next period after the email report.
Exported files for the same period can be automatically added to email reports as well, including files with custom filters.
Exports
Sometimes you’d also need to inform others about the state of your financial affairs, or at least the part that affects them. For example, notify your roommates about the sums of shared expense tags last month. Perhaps you need to send a report including your business expense receipts from last month to the office. Last but not least, sometimes you just need a summary of a financial period and some extra records for backup. In any case, the new file export and email report improvements in Toshl have you covered.
While we’ve offered file exports in Toshl from the start, this update takes them to the next level.
PDF
Completely redesigned and redone.
Printer friendly, with most of the document in black and white, using less surfaces to save up on ink.
Transaction lists are much easier to read now, include descriptions, repeat, location, splitting and paid / unpaidinformation.
Transfers between financial accounts and balance reconciliations are now included by default.
Foreign currency amount, main currency amount and exchange rate are included if the transaction is in a foreign currency.
Photos and PDF attachments can now be added to the exported PDF. Images of expense receipts can be included as 1 per page or 4 per page, depending on how large you need them to report. Receipt images also linked from the transaction list itself, so the receipt copy can be easily referenced.
Monthly overview graph with the current state of finances and average spending.
Account balances on the last day of the exported time span.
Expense, income graphs are now included. This includes the donut graph for categories as well as the tag bubbles to get a better sense of proportions.
Expense, income sums listed per category, per tag and per financial account. Listed from the largest to the smallest sum in the period for easier comparisons.
Budget summaries for budgets that match the time span of the exported period.
CSV, XLS (Excel), OFX
Transfers and account balance reconciliations are now included by default.
Photos and attachments can now be added to these exports. They come in the form of the transaction file and images sorted into folders, packed together in a ZIP file.
New support for the OFX file format. Quick to export and import (no column matching required), but unfortunately cannot include category and tag data.
General notes
The exported files are no longer sent via email in the mobile apps. They’re now available directly, with the file downloaded in the app. Further actions are available using the system “open with” and share dialogues on iOS and Android.
The CSV, XLS and OFX files can also be imported back into Toshl.
While most exporting should complete quickly, picking a long time span with lots of data – especially images, can take a bit longer. If that happens to take more than a few minutes, fear not, all is still well. You can freely close the app and when the exporting finishes on our servers, we’ll send you a notification informing you that the exported file is now available.
If you’re having issues with the CSV not displaying unicode characters in Excel – like in Arab, Hebrew or pretty much any non-Latin script, make sure to import it to Excel as a CSV file. If you just open the CSV, Excel doesn’t detect text encoding well. If you import the file as CSV, set encoding to UTF-8, it will import correctly.
Filtering data for export
What makes these features really powerful, is the option to filter the exports however you want. For starters, you can select the types of data you want included in the file, as seen on the left screen.
Tap the global filtering button on the top right of the screen. There, you can filter by:
time span; my financial months or any custom time span
Tap the funnel icon just below the tabs and the filtering screen on the right opens up, to filter by:
categories
tags
locations
You can use a combination of filters to get the report you desire.
A common use for this is making a report of shared expenses. Marking the expenses that you share with someone with an additional tag. Then make a PDF report filtered by that tag to figure out how much you owe each other. The report can also include individual transactions, so everyone can see how you got to that sum.
You can also make business expense reports this way. Mark business expenses with an extra tag, as well as add the expense receipt images if you need additional information. Export to PDF and you can attach the expense receipts right in there. Moreover, you can also send a report like this to yourself every month, attached to the email report.
All data exports
Export all images and file attachments. Can also be filtered by time span or account.
Export all data you have on Toshl in CSV form, including data on past payments, devices used etc. Additional metadata is available via the Toshl Developer API.
How do I get started?
The updated features are already available in the web app on toshl.com and in the latest Toshl Finance apps on Android and iOS. Version 3.5 and upwards.
CSV exports are free. PDF, XLS (Excel) and OFX files require either Toshl Pro or Medici.
Images of expense receipts require either Toshl Pro or Medici.
Email reports are free for all users, but become a lot more useful when paired with an automatically updating bank connection included in Toshl Medici.
The merging feature is handy if you want to put the data from a few financial accounts on one account. This is especially useful when migrating from manual to connected financial accounts, or if reconnecting a previously connected bank, which then creates new financial accounts.
Merging manual accounts with automatic (connected) ones
Perhaps you were initially tracking your bank account expenses and incomes manually. Or, perhaps, you’ve used a different type of bank connection before and switched to a new automatic account for that bank.
It’s likely that you’ve put some effort into categorizing expenses and incomes on your existing financial account and do not want to lose anything when importing new accounts from the bank connection.
To keep your manually entered data and import automatically from now on, you can simply set the automatic account to import from a certain day onward and then merge it with the earlier manual account.
When you connect your bank, choose the date from which you’d like to import the transactions. This should be the date after which you’ve stopped noting the transactions manually. This way, you’ll be able to merge the two accounts and avoid potential overlap of transactions.
As soon as you are ready to merge your manual account with the account(s) imported from the bank:
1. Click the Accounts button on the top right of the screen. The Accounts list will show up. Click Edit on the bottom of the Accounts list.
2. Find the financial account you want to merge and click the Edit icon in front of it. The Edit account screen will open.
3. Click Merge Accounts.
4. Select the account(s) you want to merge with.
The default title of the final (merged) account will be shown in the Title field. You can change it into anything you like.
If you select multiple automatic accounts for merging, you’ll need to pick the accounts that will continue to feed the data from the bank into the newly merged account. The accounts can continue to keep updating from multiple connected financial accounts at your bank.
If the currencies of merged accounts differ, you’ll be prompted to select the currency of the final merged account as well.
5. Click Merge Accounts
6. If you’re sure about merging the accounts, click Merge Accounts again.
The newly merged account will then be displayed in the Accounts list.
The balance of the merged account will depend on how you chose to keep the account updated. If it continues to update automatically from bank accounts, the balance will keep being updated as the one that the bank provides. If you chose not to update the account automatically, the balance will be based on the sum of transactions and reconciliations up to today, like any manual account.
Merging automatic accounts
You might also want to merge connected accounts. You can do so following the same steps described above.
As with cases above, if you chose to continue updating from the bank, the balance will also be updated from the bank. If you continue to update from several accounts, the sum of those account balances will be used.
Merging manual accounts
You have collected some cash in a box. You’ve created a “Box” account in the Toshl app and have been entering all the amounts. What if you take all the cash from the box and decide to track it within your main “Cash” account? No problem! You can merge your “Cash” account with the “Box” account. For that:
1. Click the Accounts button on the top right of the screen. The Accounts list will show up. Click Edit on the bottom of the Account list.
2. Find the financial account you want to merge and click the Edit icon in front of it. The Edit account screen will open.
3. Click Merge Accounts.
4. Select the account you want to merge it with.
The default title of the final (merged) account will be displayed in the Title field. Feel free to change it into any custom option.
In case the currencies of merged accounts differ, you can select the currency of the final merged account as well.
5. Click Merge Accounts.
6. If you are sure about merging the accounts, click Merge Accounts again.
The merged account will be displayed in the Accounts list.
After merging the manual accounts, the balance of the merged account will be re-calculated based on the sum of all transactions of the merged accounts up to today.
Merge with care, as such operations cannot be undone. Some of our Toshl monster friends learnt that the hard way. But they also report that their relationship has improved with merging. They can finally see eye to eye regarding their finances.
The merging feature is handy if you want to put the data from a few financial accounts on one account. This is especially useful when migrating from manual to connected financial accounts, or if reconnecting a previously connected bank, which then creates new financial accounts.
Merging manual accounts with automatic (connected) ones
Perhaps you were initially tracking your bank account expenses and incomes manually. Or, perhaps, you’ve used a different type of bank connection before and switched to a new automatic account for that bank.
It’s likely that you’ve put some effort into categorizing expenses and incomes on your existing financial account and do not want to lose anything when importing new accounts from the bank connection.
To keep your manually entered data and import automatically from now on, you can simply set the automatic account to import from a certain day onward and then merge it with the earlier manual account.
When you connect your bank, choose the date from which you’d like to import the transactions. This should be the date after which you’ve stopped noting the transactions manually. This way, you’ll be able to merge the two accounts and avoid potential overlap of transactions.
As soon as you are ready to merge your manual account with the account(s) imported from the bank:
1. Tap the Accounts / Time span button on the top right of the screen. Or swipe from the right. The Accounts list will show up. Tap Edit on the bottom of the Accounts list.
2. Find the financial account you want to merge and tap the Edit icon in front of it. The Edit account screen will open.
3. Tap Merge Accounts.
4. Select the account(s) you want to merge with.
The default title of the final (merged) account will be shown in the Title field. You can change it into anything you like.
If you select multiple automatic accounts for merging, you’ll need to pick the accounts that will continue to feed the data from the bank into the newly merged account. The accounts can continue to keep updating from multiple connected financial accounts at your bank.
If the currencies of merged accounts differ, you’ll be prompted to select the currency of the final merged account as well.
5. Tap Merge Accounts
6. If you’re sure about merging the accounts, tap Merge Accounts again.
The newly merged account will then be displayed in the Accounts list.
The balance of the merged account will depend on how you chose to keep the account updated. If it continues to update automatically from bank accounts, the balance will keep being updated as the one that the bank provides. If you chose not to update the account automatically, the balance will be based on the sum of transactions and reconciliations up to today, like any manual account.
Merging automatic accounts
You might also want to merge connected accounts. You can do so following the same steps described above.
As with cases above, if you chose to continue updating from the bank, the balance will also be updated from the bank. If you continue to update from several accounts, the sum of those account balances will be used.
Merging manual accounts
You have collected some cash in a box. You’ve created a “Box” account in the Toshl app and have been entering all the amounts. What if you take all the cash from the box and decide to track it within your main “Cash” account? No problem! You can merge your “Cash” account with the “Box” account. For that:
1. Tap the Accounts / Time span button on the top right of the screen. Or swipe from the right. The Accounts list will show up. Tap Edit on the bottom of the Accounts list.
2. Find the financial account you want to merge and tap the Edit icon in front of it. The Edit account screen will open.
3. Tap Merge Accounts.
4. Select the account you want to merge it with.
The default title of the final (merged) account will be displayed in the Title field. Feel free to change it into any custom option.
In case the currencies of merged accounts differ, you can select the currency of the final merged account as well.
5. Tap Merge Accounts.
6. If you are sure about merging the accounts, tap Merge Accounts again.
The merged account will be displayed in the Accounts list.
After merging the manual accounts, the balance of the merged account will be re-calculated based on the sum of all transactions of the merged accounts up to today.
Merge with care, as such operations cannot be undone. Some of our Toshl monster friends learnt that the hard way. But they also report that their relationship has improved with merging. They can finally see eye to eye regarding their finances.
