Category: Tutorials

Financial Planning (Android)

Learn from your past spending and earning patterns and prepare for the future. That’s what the Planning graphs are all about.

Switch between 4 tabs to monitor all main aspects of your personal finance:

  • Balance
  • Expenses
  • Incomes
  • Net Worth

and make use of detailed views, calculated averages and estimates for the future. Filter the display of your financial data by category, tag, account or location, and compare the incomes with expenses and budgets in the River flow graph.

This feature is available with Toshl Pro or Toshl Medici subscriptions.

Balance – monthly balance of incomes and expenses

This balance is shown separately for every month and is calculated as:

monthly incomes  monthly expenses = monthly balance

Staying in the positive, above the central line, is crucial. It might evade you sometime, but aim for it on a yearly average.

Expenses – spending per month

This section shows you the sum of expenses for each month, but can also be filtered to display spending for chosen categories, tags, locations and financial accounts.

Incomes – earnings per month

Display of the total sum of incomes each month can be further adjusted by filtering by categories, tags and financial accounts.

Net worth – total balance of your financial accounts

These funds accumulate if you have regular surpluses on your monthly balances. The amounts reflect the account balances at the end of the month.

Tap & hold for details and a lollipop

To get the exact value for each column, tap and hold somewhere on the graph.

A “lollipop” will pop up, displaying the exact value for that particular month.

Past months will also display averages for the last 12 months, while future months show the estimates for the chosen period.

River flow – see the financial flows each month

You’ll notice that the River flow graph is displayed below the multi-month graph. It shows how your incomes and expenses compare to each other and your budget in an individual month. If you have a monthly budget for all expenses, River flow will include it in the calculation as well. That way you’ll always know how much you can spend while staying within your budget limits.

Travel in time

12 months are shown on the graph – by default 6 past ones, the current month, as well as 5 future months.

You can move through time by using the  < >  arrows under the graph, swipping left or right, or by using the general time span settings from the right sidebar.

If you’re interested in sums for a certain period, you can also select a custom time span. The selected months will be displayed in darker color below the graph and you’ll see sums for the entire period.

Filter by category, tag, account, location

You can zero-in on specific data you’re interested in and want to see over a longer period of time.

Let’s say you want to know how your spending on Food & Drinks varies in time. Tap on the Filter icon in the upper right corner, select “Expense categories” from the menu, then tap “SELECT” and choose “Food & Drinks”. Return to the graph by tapping the “back” arrow in the upper left corner. Your spending data is now filtered to only display the expenses for the Food & Drinks category, so you can see how it varies through the year.

You can narrow it down even further by selecting a tag. Do the same in the “Expense tags” section and you can see how much you spent only on restaurants, alcohol, groceries, or a combination of multiple tags.

You don’t have to pick only one filter. They can be combined. For example, you can set it to only show expenses paid with MasterCard (financial account), for Leisure (category), for books, movies and music (tags), in HMV Manchester Arndale (location).

The filtering is global, so it will work with all the data in your Toshl app. Any filter that’s applied will be displayed above the graph, and the excluded categories, tags, etc., will be written in strikethrough.

Estimates and planned expenses

You’ll notice that the future months on the graph aren’t as colorful. That doesn’t mean that the future isn’t bright, just a bit hazy for now.

The semi-transparent columns in future months can display your planned entries, future estimates or both.

Planned entries

These are the expenses, incomes and transfers you have already entered for the future, or were generated automatically based on the repeating entry settings that you have set for your finances. We advise to add as many of these as you can possibly predict. They will help you plan your future months and help you keep the financial stress down to a minimum.

These planned entries can be set to be displayed in your graph. You can adjust this by tapping the Time span icon in the upper right corner, selecting a month to review, and setting the switch for “Show planned expenses in graphs” to ON or OFF. This will also affect other graphs in Toshl.

Estimates

Estimates project your past trends in earning and spending into the future. This provides you with a rough guide of what to expect from your balances, spending, earnings and net worth in the upcoming months, if the current trends continue as they have so far.

Since the estimates are based on your past data, the more time you’ve been tracking your finances with Toshl, the more precise they can become. We will also continue improving the algorithm for this feature, so it will become better at estimating your spending patterns.

You can switch the “Include future estimates” option ON or OFF in the filtering menu, on the bottom of the page.

Toshl monster plays it smart and plans for the future. Join in!

Posted in Android Tutorials, Tutorials

Financial Planning (iOS)

Learn from your past spending and earning patterns and prepare for the future. That’s what the Planning graphs are all about.

Switch between 4 tabs to monitor all main aspects of your personal finance:

  • Balance
  • Expenses
  • Incomes
  • Net Worth

and make use of detailed views, calculated averages and estimates for the future. Filter the display of your financial data by category, tag, account or location, and compare the incomes with expenses and budgets in the River flow graph.

This feature is available with Toshl Pro or Toshl Medici subscriptions.

Balance – monthly balance of incomes and expenses

This balance is shown separately for every month and is calculated as:

monthly incomes  monthly expenses = monthly balance

Staying in the positive, above the central line, is crucial. It might evade you sometime, but aim for it on a yearly average.

Expenses – spending per month

This section shows you the sum of expenses for each month, but can also be filtered to display spending for chosen categories, tags, locations and financial accounts.

Incomes – earnings per month

Display of the total sum of incomes each month can be further adjusted by filtering by categories, tags and financial accounts.

Net worth – total balance of your financial accounts

These funds accumulate if you have regular surpluses on your monthly balances. The amounts reflect the account balances at the end of the month.

Tap & hold for details and a lollipop

To get the exact value for each column, tap and hold somewhere on the graph.

A “lollipop” will pop up, displaying the exact value for that particular month.

Past months will also display averages for the last 12 months, while future months show the estimates for the chosen period.

River flow – see the financial flows each month

You’ll notice that the River flow graph is displayed below the multi-month graph. It shows how your incomes and expenses compare to each other and your budget in an individual month. If you have a monthly budget for all expenses, River flow will include it in the calculation as well. That way you’ll always know how much you can spend while staying within your budget limits.

Travel in time

12 months are shown on the graph – by default 7 past ones, the current month, as well as 4 future months.

You can move through time by using the  < >  arrows under the graph, swipping left or right, or by using the general time span settings from the right sidebar.

If you’re interested in sums for a certain period, you can also select a custom time span. The selected months will be displayed in darker color below the graph and you’ll see sums for the entire period.

Filter by category, tag, account, location

You can zero-in on specific data you’re interested in and want to see over a longer period of time.

Let’s say you want to know how your spending on Food & Drinks varies in time. Tap on the Filter icon in the upper right corner, select “Expense categories” from the menu, then tap “SELECT” and choose “Food & Drinks”. Return to the graph by tapping the “back” arrow in the upper left corner. Your spending data is now filtered to only display the expenses for the Food & Drinks category, so you can see how it varies through the year.

You can narrow it down even further by selecting a tag. Do the same in the “Expense tags” section and you can see how much you spent only on restaurants, alcohol, groceries, or a combination of multiple tags.

You don’t have to pick only one filter. They can be combined. For example, you can set it to only show expenses paid with MasterCard (financial account), for Leisure (category), for books, movies and music (tags), in HMV Manchester Arndale (location).

The filtering is global, so it will work with all the data in your Toshl app. Any filter that’s applied will be displayed above the graph, and the excluded categories, tags, etc., will be written in strikethrough.

Estimates and planned expenses

You’ll notice that the future months on the graph aren’t as colorful. That doesn’t mean that the future isn’t bright, just a bit hazy for now.

The semi-transparent columns in future months can display your planned entries, future estimates or both.

Planned entries

These are the expenses, incomes and transfers you have already entered for the future, or were generated automatically based on the repeating entry settings that you have set for your finances. We advise to add as many of these as you can possibly predict. They will help you plan your future months and help you keep the financial stress down to a minimum.

These planned entries can be set to be displayed in your graph. You can adjust this by tapping the Time span icon in the upper right corner, selecting a month to review, and setting the switch for “Show planned expenses in graphs” to ON or OFF. This will also affect other graphs in Toshl.

Estimates

Estimates project your past trends in earning and spending into the future. This provides you with a rough guide of what to expect from your balances, spending, earnings and net worth in the upcoming months, if the current trends continue as they have so far.

Since the estimates are based on your past data, the more time you’ve been tracking your finances with Toshl, the more precise they can become. We will also continue improving the algorithm for this feature, so it will become better at estimating your spending patterns.

You can switch the “Include future estimates” option ON or OFF in the filtering menu, on the bottom of the page.

Toshl monster plays it smart and plans for the future. Join in!

Posted in iOS Tutorials, Tutorials

Keyboard Shortcuts (Web App)

When using Toshl Web App to record the latest expenses and monitor your personal finance, it is now possible to navigate through the functions quickly just by using your keyboard.

 

Keyboard shortcuts:

  • Keyboard shortcuts list  –  ?

General

  • Create a new expense  –  e
  • Create a new income  –  i
  • Create a new transfer  –  t
  • Move between fields  –  tab
  • Save  –  cmd / ctrl + s
  • Cancel action/close  –  esc

Time span

  • Move to my current financial month  –  m
  • Move to next month  –  n
  • Back to previous month  –  b
  • All time  –  
  • Display calendar year  –  2018, 2019, …

Notifications

  • Dismiss top notification  –  d t
  • Dismiss all notifications  –  d a

Navigation

  • Main screen  –  g m
  • Expense  –  g e
  • Incomes  –  g i
  • Planning  –  g p
  • Budgets  –  g b
  • Locations  –  g l

 

Check the list of shortcuts in the Web App at any time by selecting the link in the bottom left corner, or by pressing ? on your keyboard (combination of keys for this will depend on the keyboard settings on your computer).

 

 

Example: saving an expense using keyboard shortcuts

 

To create a new expense, press the e key. After opening the form, first enter the amount as usual. To move to the next field for the selection of a category, use the Tab key. To enter the desired category, begin typing its name and the list of suggestions will be brought up automatically. Navigate down the list with the arrow keys and confirm your selection by pressing enter.

Input the tags in the same way. You can of course add more than one, and confirm them by pressing enter. Move to the next field with the tab key again.

Don’t forget that it is possible to cancel any action, or close the form completely, by pressing the Esc key at any time. If you currently have the focus in any field, Esc will first move the focus out of the field. Second press of Esc will close the add entry form completely and discard the entered data.

When selecting the date of your expense, it is possible to simply input the day, month and year by typing in the numbers. Move left and right through the form with the arrow keys, and confirm your input by pressing enter.

Your expense is now ready to be saved, since all the required information – the amount, category and date – are set. Pressing the tab key again will move the selection onto the Save button, or you can simply use the shortcut Cmd / Ctrl + s.

To reveal the options to save additional information with your expense, press tab again and confirm the highlighted “Show more” option .

For the location details, browse through the list of suggestions or enter the details manually. Use this trick with a comma to simplify the search.

When you’re done, continue down the list, and confirm the expense input with the Save button or the Cmd / Ctrl + s shortcut.

 

Try using the rest of the shortcuts on your own, such as quickly navigating through the sections in the main menu, time spans, or switching through next or previous months with n and b. 

Where multiple keys are written with just space in between, for example g m, they can be pressed in rapid succession to activate. You don’t need to hold them simultaneously.

Where multiple keys are written with a + in between, for example Cmd / Ctrl + S, they need to be pressed simultaneously to work. Cmd means Command and is used on Macs, while the same shortcut is used with Ctrl (Control) on Windows.

 

Forms for incomes and transfer work the same way, and the option to set repeats, reminders and photos with expenses and incomes becomes available with Toshl Pro or Toshl Medici subscriptions.

 

When going through forms, Toshl monster is a true ninja – fast, efficient, deadly, and dressed all in black. It’s the new orange.

 

Posted in Announcements, Tutorials, Web App Tutorials

Save Photos of Receipts and Invoices with Your Expenses (Android)

They say that a picture is worth a thousand words. Also, a bird in the hand is supposedly worth two in the bush. Now, we are not exactly sure how much a picture of a bush is worth to a bird, or what’s the current exchange rate for bushes to ounces of gold, but if you’re going to buy some, you might as well add a photo of the receipt next to your records of expenses in the Toshl app. It never hurts to have things recorded in detail, especially when it comes to personal finances.

Remember that adding extra information to either incomes or expenses is done by following the same steps. We will present an example for an expense, but you would edit an income in the same way.

The option to save photos with expenses and incomes becomes available with Toshl Pro or Toshl Medici subscriptions.

1. Selecting the Photos feature

Let’s say that we’re saving an expense during a road trip through Norway. Also known as “the land of reasonable price tags”, the country’s landscape is laced with fjords, and we took a ferry ride to cross one. The price was 120 Norwegian krone (sign: kr, code: NOK), saved under the category “Transport”, paid in cash.

To get to the Photos feature, we tap on the far right icon below the date tab to reveal additional options.

 

 

2. Attaching a photo to your expense

Tapping on the “Photos” icon reveals two options:

  • Take photo
  • Choose from library.

You can either take a new photo of the receipt, invoice, payslip or some other document you wish to attach to your expense, or select an existing image from your photo library on the mobile device itself.

Tapping on the first option opens the Camera app on your device. Take a picture as you would normally do, and confirm the selection.

The second option opens your photo library, where all you have to do is navigate to the desired image, select it, and it will get attached to your expense. You can add up to 4 photos for each entry.

The entry can then be saved and the photos will be stored next to your income or expense.

The file formats supported for uploading images are PNG, JPG and JPEG.

 

 

3. Reviewing saved photos

Images are available for review in the entries’ details. Select the expense from the overall list …

… and tap on it to bring up a detailed view.

You can edit the entry at any time by adding more photos or removing them altogether.

 

Besided the receipts you can, for example, also save photos of invoices and payslips next to your records of incomes. Attach pictures of documents such as warranties of products you bought, invoices for tax review purposes, and photos of actual products and services you had just documented.

It’s always better to store too much info about your financial flows than too little, and it will give you a chance to come back to your entries at a later date and easily remember what those expenses and entries were about.

 

Related articles:

Toshl monster keeps his eye on your spending habits, taking pictures as proof. Say cheeeeese!

 

Posted in Android Tutorials, Tutorials

Save Photos of Receipts and Invoices with Your Expenses (iOS)

They say that a picture is worth a thousand words. Also, a bird in the hand is supposedly worth two in the bush. Now, we are not exactly sure how much a picture of a bush is worth to a bird, or what’s the current exchange rate for bushes to ounces of gold, but if you’re going to buy some, you might as well add a photo of the receipt next to your records of expenses in the Toshl app. It never hurts to have things recorded in detail, especially when it comes to personal finances.

Remember that adding extra information to either incomes or expenses is done by following the same steps. We will present an example for an expense, but you would edit an income in the same way.

The option to save photos with expenses and incomes becomes available with Toshl Pro or Toshl Medici subscriptions.

 

 

1. Selecting the Photos feature

Let’s say that we’re saving an expense during a road trip through Norway. Also known as “the land of reasonable price tags”, the country’s landscape is laced with fjords, and we took a ferry ride to cross one. The price was 120 Norwegian krone (sign: kr, code: NOK), saved under the category “Transport”, paid in cash.

To get to the Photos feature, we tap on the far right icon below the date tab to reveal additional options.

 

2. Attaching a photo to your expense

Tapping on the “Photos” icon reveals two options:

  • Take photo
  • Choose from Library.

You can either take a new photo of the receipt, invoice, payslip or some other document you wish to attach to your expense, or select an existing image from your photo library on the mobile device itself.

Tapping on the first option opens the Camera app on your device. Take a picture as you would normally do, and confirm the selection with the “Use photo” button on the bottom of the screen when satisfied with the result. For another attempt simply choose “Retake”.

The second option opens the photo library, where all you have to do is navigate to the desired image, select it, and it will get attached to your expense. You can add up to 4 photos for each entry.

The entry can then be saved and the photos will be stored next to your income or expense.

The file formats supported for uploading images are PNG, JPG and JPEG.

 

 

3. Reviewing saved photos

Images are available for review in the entries’ details. Select the expense from the overall list …

… and tap on it to bring up a detailed view.

You can edit the entry at any time by adding more photos or removing them altogether.

 

Besided the receipts you can, for example, also save photos of invoices and payslips next to your records of incomes. Attach pictures of documents such as warranties of products you bought, invoices for tax review purposes, and photos of actual products and services you had just documented.

 

It’s always better to store too much info about your financial flows than too little, and it will give you a chance to come back to your entries at a later date and easily remember what those expenses and entries were about.

 

Related articles:

Toshl monster keeps his eye on your spending habits, taking pictures as proof. Say cheeeeese!

 

Posted in iOS Tutorials, Tutorials