Category: Tips & Tricks

Financial Data Exports (Android)

With Toshl Finance you can export the data you entered into many different formats and services. This tutorial will show you how to do that, as well as use some nifty filtering options to export just the right information.

You can export the data that you entered into PDF, Excel (.xls), Comma Separated Values (.csv) or send the export directly to Google Drive – Spreadsheet app and Evernote.

The data sent to Google Spreadsheets will be in the same spreadsheet format as for Excel, so it will be immediately imported there and available for editing.

The export to Evernote goes in the PDF format and is therefore read only.

 

What to export?

First you need to decide which data you wish to export. By default, “All expenses and incomes” are selected, but you can narrow down the selection. While the list of choices can seem pretty long, it’s essentially a simple choice. Export expenses, incomes or both. You can narrow that down further, by exporting just certain categories or tags or everything other than certain categories or tags.

You can also filter the data by time span in accounts. Just as anywhere else in the app, tap the top right corner of the screen to display this type of filtering. You can set up any time span or combination of financial accounts.

Next, choose your preferred export format options. Keep in mind that they will arrive by email, as links to the export files that you can open in your web browser or an appropriate app.

All that’s left is to pick the email address where you want the exported data sent to. We suggest your account email by default, but you can add up to 10 different email addresses form your contact list.

 

Advanced filtering options on the web

If you prefer even nimbler filtering options for both incomes and expenses as well as filtering by locations, you can also export the data in the web app on toshl.com.
Capture

There you can also set up a monthly email report which will deliver your selected financial data exports to your email inbox at the end of the month.

Check out the web app version of this article for more on Financial Exports in the Web App.

Posted in Android Tutorials, Tutorials

Hint: Zero-in on a location. All you need is a comma.

A new feature gradually appeared in the Toshl Finance apps in the recent months. Wondering if you’ve noticed it already?

 

Let’s say you’re adding a location to your expense or income, but are already far away from the place where the purchase happened. Normally, Toshl suggests closest places around you. When you search, it will also search for venues in an about 30 kilometre radius. That can be quite useless when already further away.

 

That’s why you can now specify the town or city where the expense took place. Simply type-in the name of the venue you’re looking for, add a comma (,) and add the town or city where the venue is.

 

For example, let’s look for a pub called “Godec” in Ljubljana*, the capital of Slovenia.

Search for: “Godec, Ljubljana”

 

location searching with town / city parameter

expense with foursquare location selected

 

There you go. Your beers can now be properly attributed to your purveyor of choice, even if you’ve only thought of noting it in Toshl the next day.

 

*Yeah, Ljubljana is actually spelled that way. Pronunciation isn’t that difficult though, just go with: “Loo-blah-nah”, like most locals do.

Posted in Android Tutorials, Announcements, iOS Tutorials, Tutorials, Web App Tutorials

Two-Factor Authentication and How to Use It

What is two-factor authentication?

Two-factor authentication is an extra layer of security for accessing your Toshl user account. You would normally log in to Toshl with your email and password, or using the Facebook and Google log in options. That’s the first authentication factor.

When you activate two-factor authentication, Toshl will ask you for another code before you can log in. That authentication code is a 6-digit number, which you get from a special app on your phone or computer.

The authentication code is generated automatically according to an algorithm. Unlike your password, the authentication code changes every 30 seconds. That means you’ll always need the authentication app on your phone present to log in.2-factor authentication Toshl web app

 

 

Why is two-factor authentication important?

It makes it much harder for someone to gain unauthorized access to your account. While protecting your account with a good password is usually enough, there can be circumstances where such an extra security barrier is very useful.

For example, if you used the same password on another service which gets hacked, the details can leak revealing your password. Perhaps someone can guess your password or gain access to your Facebook or Google account. In such cases, someone could try logging in with that password to Toshl as well.

If you have two-factor authentication enabled and set up on your phone, they would also need physical access to your unlocked phone to be able to log in, which would likely prevent them from accessing your Toshl account.

While two-factor authentication provides an important extra layer of security, it’s still important to take basic security precautions:

  • Use hard to guess passwords, which are also long enough to be difficult to guess with automatic attempts.
  • Do not use the same password on several services.
  • Always log out of Toshl when using it on devices used by multiple people, or on devices which you leave unlocked.
  • Lock your devices with a code/password.

Toshl monster with a number and shut mouth

 

 

How do I set up two-factor authentication?

  1. Go to toshl.com and Log in.
  2. Go to user settings (Me) in the main menu and turn ON the option Two-factor authentication.

  1. A wizard will open, guiding you through the process.
  2. Download an authentication app on your phone.
  3. Add a new code in that app by scanning the QR code on your screen.
  4. Download the file with recovery codes. This is important. In case you lose your phone, these codes will enable you to log in. Save them in a safe place.

text file recovery codes download icon

  1. Type in the newly generated code to Toshl to confirm all is working well and finish activating two-factor authentication.
  2. Great success! Much rejoicing. 2-factor authentication is now active whenever you log in.

great success bathing suit monster

 

 

What are these authentication apps? Which ones can I use with Toshl?

This kind of two-factor authentication follows a common standard, so there are a whole bunch of apps which can help you with generating these authentication codes, once you set it up like described above.

Below are some popular authentication apps that we found useful. You can use others as well, just make sure you pick one from a trustworthy developer.

Google Authenticator (Android, iOS)

Microsoft Authenticator (Android, iOS, Windows Phone)

Authy (Android, iOS)

 

Password managers with support for two-factor authentication codes

1Password

LastPass

 

Do I have to enter this every time? Which Toshl apps demand the extra code?

You have to enter the code every time you log in, provided you were logged out before.

The web app will require the extra code whenever you log in anew. If you check the “Remember me” option when logging in, Toshl won’t request the two-factor code until the next time you Log out, or the session expires. So if you log in using “Remember me” then just close the browser without logging out, you likely don’t need to enter it again the next time you open toshl.com.

The mobile app will also require the extra code whenever you log in anew. So you just enter the two-factor code the first time you log into the app, then your log in is remembered unless you log out in user settings (Me) of the mobile app.

If you re-install the app or log out, you will need to enter it again.

two-factor authentication on the Toshl Finance Android app

It’s a good idea to lock the Toshl app with a passcode or fingerprint as well as your entire phone.

 

What if I lose my phone or accidentally delete the authentication app?

Try not to (👨‍✈️ salute to Captain Obvious). If you do, you can log in using the recovery codes you saved during the set up process.

It’s very important to save the recovery codes and store them in a safe place. Save them on your computer, external drive or even print them out, if you’re more certain you’ll find them that way later on.

Recover code 2 factor authentication Toshl web app

 

When Toshl asks you for the authentication code, click the option to log in using recovery codes. Enter it and log in. Each code can only be used once, so you have 10 log-ins with the codes available altogether.

If you permanently lost your phone or deleted the authentication app, go to user settings (Me), deactivate the two-factor authentication, then set it up again using the new device/app.

 

Why not send authentication codes via SMS?

We realize that’s what a lot of other services do, but that way is less secure. It depends on your mobile phone service provider, but in lots of cases it didn’t take much social engineering for dedicated hackers to convince them to transfer the phone number to another SIM card. That way, your authentication codes could be intercepted without you even knowing. There have been cases of this happening in the past.

 

 

monster with a safe

Posted in Android Tutorials, iOS Tutorials, Tips & Tricks, Tutorials, Web App Tutorials

Financial Planning (Web App)

Know your past spending and earning patterns, plan for the future. This is what the Planning graph is all about.

There are 4 different tabs on top, to help with different parts of your financial plan.

 

Balance – monthly balance of incomes and expenses

This balance is separate for every month and is calculated like this: “incomes this monthexpenses this month” = “monthly balance“. For total balance in all time, see the net worth graph.

Staying above the 0 line is crucial. At least on a yearly average, if it doesn’t exactly work out every month.

financial planning - monthly balance

 

Expenses – spending per month

Shows the sum of expenses each month, but can also be filtered to display spending on certain categories, tags, locations and financial accounts.

financial planning - expenses

 

Incomes – earnings per month

Shows the sum of incomes each month, but can also be filtered to display earnings on certain categories, tags and financial accounts.

financial planning - incomes

 

Net worth – total balance of your financial accounts

These funds accumulate if you have regular surpluses on your monthly balances. The amounts reflect the account balances at the end of the month.

financial planning - net worth (total account balance)

 

Click & hold for details and a lollipop

To get the exact value for each column, click and hold somewhere on the graph.

A “lollipop” will show up, displaying the exact value for the month.

Past months will also display averages for the latest 12 months, while future months can also show estimates for the period.

financial planning - financial month details (lollipop)

toshl accounting monster with lollipop

River flow – see the financial flows each month

You’ll notice that the River flow graph is displayed below the multi-month graph. It shows how your incomes and expenses compare to each other and your budget in an individual month. If you have a monthly budget for all expenses, it will include it in the calculation as well, so you’ll know how much you can spend while keeping within your budget limits.

 

Travel in time

14 months are shown on the graph. By default 8 past ones, the current month and 5 future months.

You can move through time by using the < > arrows on the left and right side of the graph or by using the general time span settings on the top of the page.

If you’re interested in sums for a certain period, you can also select a custom time span. The selected months will be displayed in darker color below the graph and you’ll see sums for the entire period.

financial planning - custom time span

 

 

Filter by category, tag, account, location

You can zero-in on specific data you’re interested in and want to see over a longer period of time.

Let’s say you want to know how your spending on Food & Drinks varies in time. Click on “Expense categories” in the right sidebar, “Select categories” and click “Food & Drinks”. The graph will immediately filter to show you only spending data for the Food & Drinks category, so you can see how it varies through the year.

You can narrow it down even further by selecting a tag. Do the same in the “expense tags” section and you can see how much you spent only on restaurants, alcohol, groceries or a combination of multiple tags.

financia planning - filer by account, category, tag, location

You don’t have to pick only one filter. They can be combined. For example, you can set it to only show expenses paid with MasterCard (financial account), for Leisure (category) for books, movies and music (tags) in HMV Manchester Arndale (location).

This filtering is global, so it will work with all the data in Toshl apps. You can also turn off the filtering panel by clicking on top right, to reveal the expense list below. Any filter that’s applied will be displayed on the top right next to the filtering funnel icon. If no filters are applied, it will just say “All accounts”.

 

Estimates and planned expenses

You’ll notice that the future months aren’t as colorful on the graph. That doesn’t mean that the future isn’t bright, just a bit hazy for now.

The semi-transparent columns in future months can display your planned entries, future estimates or both.

financial planning - estimates and planned entries

 

Planned entries

These are the expenses, incomes and transfers you have already entered into the future, or were generated automatically based on the repeating entry settings that you have set earlier. We advise to add much of these as you can possibly predict. They’ll help you plan your future months so you can keep financial stress down to the minimum.

These planned entries can be set to display in the graph or not. You can set this by clicking the month on the top of the page, then setting the switch for Planned ON or OFF. This will also affect other graphs in Toshl.

 

Estimates

Estimates project your past trends in earning and spending into the future, providing a rough guide of what to expect with your balances, spending, earnings or net worth if the current trends continue as they have so far.

As it’s based on your past data, the more time you’ve been tracking your finances with Toshl, the more precise they can become. We’ll also be improving the algorithm for this over time, so it will become better at guessing your spending patterns.

You can switch estimates ON or OFF in the filtering sidebar on the right side of the graph.

 

 

The Planning feature is available with Toshl Pro. Manage and save money better for the price of a coffee per month.

Improving and maintaining apps takes resources and time. By upgrading, you’re supporting the future development of Toshl Finance. Thank you!

Posted in Tips & Tricks, Tutorials, Web App Tutorials

16 Cryptocurrencies With Fresh Exchange Rates Added to Toshl

This seems to be the golden age of currency innovation. A lot of new, alternative currencies have cropped up in the last few years, outside of the traditional government, central bank systems and fueled by cryptocurrency innovations.

When using the new currencies, it can be a bit of a hassle to keep track of all of them and their sometimes wildly fluctuating exchange rates. Toshl is here to help.

We’ve just added support for 16 new cryptocurrencies. You can add expenses, incomes, transfers, budgets and financial accounts in these currencies. They’ll work just like any other currency on Toshl, including having always updated and fresh exchange rates.

 

Quick tip: If you have a financial account in a foreign currency, the value of that account is automatically updated with fresh exchange rates. This way, you can always know your exact net worth in your main currency, no matter how many different currencies you use on your financial accounts.

 

The 16 newly added cryptocurrencies

BitShares (BTS)

EarthCoin (EAC)

Emercoin (EMC)

Ethereum (ETH)

Factom (FCT)

Feathercoin (FTC)

LiteCoin (LTC)

Namecoin (NMC)

NovaCoin (NVC)

Nxt (NXT)

Peercoin (PPC)

Stellar (STR)

VertCoin (VTC)

Monero (XMR)

Primecoin (XPM)

Ripple (XRP)

 

The new currencies have already been automatically added to the Toshl Finance mobile and web apps, no app update is necessary.

 

cryptocurrencies grown on trees

With so many new cryptocurrencies, one could think they practically grow on trees. Toshl monsters do in fact grow their currencies on trees, they claim they’re more “natural” that way.

Posted in Announcements, Tips & Tricks