Category: Uncategorized

How to use the Budgets (Android)

 

Budget list

When you tap the Budgets section, you’ll see all the budgets that you have in the current time period.

Each budget has its own progress bar and shows how much of the budget is used and left this month. That way, you can quickly monitor the current state of all your budgets at once.

If you use monthly budgets, you’ll notice that budgets are displayed in two ways:

 

Monthly budgets for all expenses and monthly budgets for categories

The top budget is your general monthly budget for all expenses. The category budgets below each represent a percentage of the total monthly budget.

If you added up all the category budgets, they add up to the monthly budget for all expenses. That’s why the little progress bars beneath each category budget are of different lengths. Together, they would be the full length of the progress bar for the monthly budget for all expenses.

The categories for which you have not yet made a budget are covered in the “Remaining budgets” section. That way you get a picture of how your monthly budget for all expenses is distributed among all the categories.

 

All other budgets

All the budgets which are not monthly for all expenses, or monthly for a category, are displayed as individual budgets. They cannot be displayed in the upper part of the list as they don’t necessarily match up in time or scope with the other budgets. Such budgets can be interesting in their own right, but not immediately comparable to monthly budgets for all expenses or categories.

 

Filtering

Budgets displayed in the list are filtered just like any other content on Toshl.
Only budgets that have a budget period in the currently chosen time span will be displayed.
If you used the filtering option on the top right, only the budgets that fit those criteria will be displayed. For example, if you filtered to display only one category, only the budgets that track that category will be displayed. Same goes for tags and other filtering options, except accounts.

Don’t forget about the “Planned” ON/OFF setting in the time span settings in the right sidebar.

If it’s set to ON, the budgets will already include your planned expenses which aren’t yet due this month. If planned is set to OFF, only expenses that happened until today will be displayed.

 

Budget details

Let’s take a look into the details of an individual budget. We’ll take a look at a monthly budget for all expenses and see what all the graphs and data mean.

 

Title & budget amount

The title is pretty self evident, but it’s worth mentioning that they are generated automatically, based on the type of budget you created. If you want you can change it by clicking Edit in the top right corner of the screen.

The amount shown on top is the total amount for the budget for the given time period. You can use your main currency for the budget (recommended) or a foreign one, if it’s your travel budget while you’re abroad, for example.

 

Budget statistics for the current period

 

Used & planned: the amount of money that was already spent from this budget in the displayed time period. If it mentions “planned” it also includes the expenses that you have already added in the future of this time period, but weren’t due yet. For example, bills that haven’t arrived yet this month. If you want to see just the expenses until today, click the time span setting at the top of the screen and set the “Show planned expenses in graphs” setting to OFF.

 

Left: The amount of money remaining in this budget, that you have not spent yet.

 

Left per day: The amount of money remaining, divided by the number of days remaining in the budget period.

 

Budget overview graph

This graph takes a little bit of getting used to all the elements of it, but once you get the hang of it, you get a great feel for the real state of your budget in a single glance.

 

Progress bar and the blue/red lollipop

The blue-coloured background tells you how much of your budget still remains. In the beginning of the period it’s all blue, but as you add more expenses things heat up and it starts shrinking towards the right side. Kind of like a glacier. The blue lollipop shows the end of the progress bar and displays how much money is left in the budget.
If you surpass the budget amount you have set for yourself, the progress bar will start appearing from the left in red colour, with the red lollipop up front, displaying how much did you go over your budgeted amount.

 

The today lollipop

In the budget graph for the current period you’ll also see an upside-down lollipop in dark grey with “today” written on it. This lollipop shows current time compared to the whole budget period. The entire length of the graph is the entire amount of time in the budget period and the lollipop displays where you are now.

 

The red columns

These columns are daily sums of expenses. They show how much you spent on a given day in the budget period, telling you when you spent the most and helping you to find the main culprit of overspending. Click and hold the cursor over the graph to see the daily details. The taller and darker the column, the more was spent.

 

Compare the “money left” and “today” lollipops

Comparing the lollipops quickly tells you how you’re doing with your current budget. The blue lollipop tells you how much money you have left in the budget, the grey one tells you how much time you have left.

If they’re aligned or almost aligned, you’re right on track so far. You’re on the way to spend the almost exact amount of money you budgeted in this period.

 

If the today lollipop (grey) is way ahead of the money left lollipop (blue), then you’re doing great with your budget. You’ve spent less than you thought you will in this amount of time. If this happens a lot, perhaps it’s time to lower the budget amount.

 

If the money left lollipop (blue) is way ahead of the today lollipop (grey), then you’re not doing so well with your budget. You’re spending more than was expected. Time to reduce your spending, or if that’s not possible, make the budget amount larger next time.

 

If the lollipop has already turned to red, you have already spent more than the money you had put in the budget amount. The lollipop simply tells you by how much.

 

Budget type

 

Time period, Accounts Tracked, Budget Type

The 3 basic settings of the budget.
Time period: shows what kind of period of time does it track and how quickly it transitions to the next period, e.g. daily, weekly, monthly, yearly or one time. You can set a budget to a custom time period: e.g. every 2 weeks, every 3 months etc.

 

Accounts tracked: Whether the budget is set to track the expenses noted on all financial accounts or only some.
Budget type: Whether it tracks all expenses, those in specific categories, those using specific tags or excluding expenses some categories or tags.

 

Included expenses: Shows all the expenses that are counted in this budget. Which expenses are included of course depends on how you set the budget in the properties above.

 

The budget history graph

 

This graph shows the previous budget periods and the total amount of money that was spent in the period. By tapping and holding over the budget history graph you can also see more details for the period, including the amount of the budget, amount spent and how much was saved or lacking in the period.

 

The budget history list

Here you can see each one of your past budget periods. You can easily tell how much you exceeded or saved on a budget in a given period on the list. Tapping on one of the periods will take you to the budget details in that past period of the budget.

 

Toshl Pro budget limitations

People using the free Toshl are limited to adding 2 budgets, with Toshl Pro you can add as many as you like. If your Toshl Pro subscription expires, the extra budgets will be deactivated. The data will not be deleted, if you extend your Toshl Pro subscription you can continue using them normally.

pro_badge_beigeToshl Pro is available as one of these plans:

$1.99 / month
$19.99 / year
$59.99 / 3 years + free T-shirt

Learn more about Toshl Pro

Want to start budgeting, but don’t know where to start? Read our tutorial “How to Set Up Your Budgets and Control Your Spending” and you’ll be set up in a heartbeat. Maybe two heartbeats. It will be a few more heartbeats really. It’s just a figure of speech, get of my back, will you!? ;)
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Posted in Android Tutorials, Uncategorized

Expense and Income Lists (Android)

Listing your expenses and incomes. Here’s how it works.

 

Expense in the list

The category, the tag(s), optional info like repeats and reminders followed by amount and currency.
Tap on it and you get to expense details where you can view, edit or delete the expense.

Pretty straightforward.

If you’re wondering about the icons on the expenses and incomes here’s what they are:
Repeating expense. It will repeat automatically based on a setting of  your choice. Open expense details or edit to find out more about the specific type of repeat.
– You can set to be reminded when your expenses come up, or some time before. Once the expense is due, the bell icon will be replaced by a red dot, warning you that the expense is still unpaid.
– Speaking of the devil… The red dot, warns you that the expense is still unpaid. Go into expense details, tap “mark as paid” and it shall go away.

 

Planned expenses

If you have any expenses entered on future dates this month, a special row will be shown on top of the list called “planned expenses”. You can open it to reveal which expenses are coming up this month. To add an expense into planned expenses, enter it is you would any expense, just set the date in the future of that month.

You can also choose to include these planned expenses into graphs or not.9

 

Sorting by date, by category and search

Open the expense list. Collect your thoughts, gather courage, tap the magnifier icon next to the clock in the upper right hand corner of the screen.

 

You will find the option to search your expenses. Tap inside the field and search for pretty much any expense attribute.

Below the action bar and accounts/timespan indicator are the tabs to choose sorting by date or by category. By default, the expenses are listed by date. When listed by date, the expenses are listed chronologically, with the latest ones on top.

When listed by category, a list of all categories is shown. Categories with the highest sum of expenses are shown on top. This way, you’ll be able to locate your largest money sinkholes quickly.

 

Filtering data

As everywhere in the app, you can filter your data. Use the time span options to filter by time, or filter by accounts. You can find both types of filtering in the right sidebar. Tap on the time and account preview on the top right, or swipe from anywhere on the rightmost edge of the screen to activate it.

The web app offers a few more options for filtering. Use the web app to also filter by category, tag or location. More on this here.

Posted in Android Tutorials, Uncategorized

Sync Between The Web App and v1 Apps Restored

We have turned on the sync between the new 2.0 apps (v2) for iOS, the web app and the 1.x apps, like the ones on Android and Windows Phone.

sync compatibility

Previously, due to the situation immediately after the launch of 2.0, the syncing flowed only one way, from the v1 apps to v2 apps. Now the data from v2 apps is available in v1 apps as well. Syncing should now also be almost immediate.

We offer our sincere apologies that this took rather long to sort out. Due to some additional difficulties and testing, we needed to enable the full sync gradually to make sure that we caught as many errors as possible and enable seamless syncing.

The categories, tags and accounts from v2 will now show up as the usual tags in the v1 apps.

You will notice that a “Cash” tag has been added to your expenses when displayed in v1 apps. This is because every expense needs to have an account assigned in v2 apps. This account is then displayed as a normal tag in v1 apps. It cannot be removed, but you can assign a different account if you are already using multiple accounts in the v2 apps.

Any expense you add in a v1 app with tags which are categories or accounts in v2 apps will be automatically converted to the correct category/account or kept as tag once it syncs to the v2 apps.

Please keep in mind that only the types of budgets that were available before will sync to the v1 apps.

E.g. v2 budgets for categories cannot sync to v1 apps. Budgets for all expenses or tags will sync normally though.

Transfers between financial accounts will also remain visible only on v2 apps.

Free/Pro limitations of the v1 apps also remain in place. If you have a free account, you might not receive all the incomes or budgets you have set up in v2 apps where these limitations are a bit more relaxed.

Sorry again for the long wait, things will hopefully go smoothly from now on. If you have questions or encounter any difficulties, please contact us via Toshl support or send an email to support@toshl.com.

The full 2.0 apps for Android and Windows Phone are in development and we expect to release them in the first half of this year.

Posted in Uncategorized

Monster thoughts and New Year resolutions

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2016 is here!

 

And with it, once again, a time for quiet contemplation and thoughtful reflection on the past year. Worry not, for Toshl will help you crack down on any remorse generating spendings, chop them up and bury them deep in your subconscience so you can merrily go into the new year with a clean slate.

How, you say? Well, we have been very busy with the new Toshl and there is still plenty of goodies in the making. Android and Windows Phone versions are on the way, as well as wonderful big new features, all of which will be making your finances easier and much more fun. In the meanwhile, you might want to check your last year’s pet peeves when it came to spending and maybe start a new budget or two as a New Year resolution.

 

Here’s what to do to set yourself on a good path for the future

 

You will probably want to assess the situation, that is, were you spending too much on certain stuff, what are your goals for the future, do you want to save more this year, etc..

 

See whether or not you were naughty in the past year

Check out the monthly overview section and play around with the timespan setting.

 

Here are some detailed posts about this:

The Monthly Overview – Your Personal Finances at a Glance (iOS)

The Monthly Overview – Your Personal Finances at a Glance (Web App)

 

The river flow graph will also paint a pretty clear picture:

The River Flow Graph – How Your Money Flows Each Month (iOS)

The River Flow Graph – How Your Money Flows Each Month (Web App)

 

Know who the culprits were

If you were naughty, you will want to know which tags and categories were problematic in the last year. And if you were nice, you will want to check where you could save even more. That’s where the expense graphs come into play. They are located in expenses section in the web app and in their own section on iOS and they will give you a deeper insight into what tags and categories you were spending too much on, or which ones you could save more on.

 

Expense and income graphs in detail:

Expense and Income Graphs (iOS)

Expense and Income Graphs (Web App)

 

Crush them! In the name of Toshl!

Finally, to get a better grip on specific tags or categories you would do well to set up a budget or two. The new categories, tags and accounts budgeting options will come in handy for that. A general all expenses budget is also a great tool, since it will give you a chance at saving, just set the amount for income minus how much you want to save and voila, your river graph should look somewhat more interesting in the future.

 

Check out a few budgeting guides to help you get under way:

How to Set Up Your Budgets and Control Your Spending (iOS)

How to Set Up Your Budgets and Control Your Spending (Web App)

Advanced budgeting:

How to Use Budgets (iOS)

How to Use Budgets (Web App)

 

May the finances be with you!

Toshl_2.0_monster_0083_84

 

Posted in Uncategorized

Edit Categories and Tags (Web App)

When you signed up on Toshl, your new account already included categories and tags that should cover most types of entries that you make. If you migrated your account from the previous version of Toshl, just the default categories were added and you could convert your pre-existing tags to the new system.

While we did our best to cover most cases of what kind of spending and earning you can do, we all have our individual circumstances. That’s why we made it easy to add new categories and tags, or modify the existing ones. This tutorial will help you tweak your category and tag system just the way you like it, as well as introduce some more general principles of expense and income categorisation in Toshl.
First, the basic rules:
1. Each entry (expense or income) must have a category
2. There can be only one category on each entry
3. Tags are optional
4. An entry can have multiple tags
5. Expense and income categories and tags are separate
6. Any tag can be used with any category, but just among the same type (rule 5.)
You can see these rules in action when adding an expense. Amount, category, date and account (if you have more than 1) are the required information to save a new expense.
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All the categories and tags that you’ve used in the selected time span will show up on the Expenses and Incomes sections.
What about the entire system? ALL the categories and tags, even those that you haven’t used?
2
Click on the “Edit categories” button.
3
Each of the squares represents one category. The categories are sorted alphabetically. You can also see how many expenses or incomes use that category and how many tags are usually used with it. Why “usually”? Eeeeasy young padawan, we’ll get there soon. Click on one of the squares to open category details.
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The tags that you see on category details are put there because you most likely use them together with that category. Categories and tags are not strictly hierarchical and a tag can be used on an entry together with any category. For example: if I put the tag “books” into category “Leisure”, it doesn’t mean that I can’t use the tag “books” together with category “Gifts” on a different expense. Tags are put into categories merely to help you better suggest the right tags when adding an entry.
 
For example, when you’re adding an expense and you have already chosen the category “Food & Drinks” and you then click in the tags field, the tags that will be suggest the first, are the ones which were put in that category, weighed by how often you use them. You can choose any tag you like though, even if it was put in a different category.
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Categories
Add a new category
Click on the last of the category squares, with the + sign on it. Pick a title for the category and save. That’s it.
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You can also add new categories when adding a new expense or income. Just type it into the category field and press Enter to add it as a new category.
Rename a category
Click on the category square to get the details.
4
Click on the “Edit” button top right.
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You can rename the category by typing a new title and saving it.
Delete a category
Click on the category square to get the details. Click on the “Edit” button top right. Click the Delete button.
If you have expenses that still use this category, Toshl will ask you what to do with them. You can choose to assign them all a different category or delete the expenses as well. Consider this carefully, it cannot be undone.
8
Merge a category
When looking at all the categories, drag and drop one category square on top of the other. Toshl will ask you to confirm the merging.
3b
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The category title that will be kept is the second one, onto which you have dragged the first category to. All the expenses from the first category will then be marked with the new – merged category.
Tags
Add a new tag
Click on a category. Click on “Add a new tag”, pick a title for the tag. Save.
11
You can also add new tags when adding a new expense or income. Just type it into the tag field and press Enter to add it as a new tag.
Rename a tag
Click on a category, in category details click on the tag you want to rename. Click “Edit tag”.
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Pick a new tag title and save.
13
Delete a tag
Click on a category, in category details click on the tag you want to delete. Click “Edit tag”.
13
Click on the “Delete” button.
14
If any expenses use this tag it will simply be removed from the expense. The expense will continue to exist.
Move tag to a different category
Click on a category, in category details click on the tag you want to move. Click “Move to another category”.
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Moving the tag to another category will not alter your expenses in any way. This is simply so we better know which tags to suggest when adding an expense and you have already chosen a category.
Merge tag with a category
Click on a category, in category details click on the tag you want to merge. Click “Merge with this category”.
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When you merge with the category, the tag will cease to exist and will be removed on all the entries that use it.
 Leave tag outside of categories
There are some tags that are often used across many categories and can’t fit into a single one. We like to call them “meta-tags”. A typical example of this would be the “travel” tag which can be used with almost any sort of expense while you’re traveling. Another typical example would be tags that you use to note the person who paid.
It doesn’t matter if you put them in a single category, since you can still use that tag with any other as well. But to make things clearer, especially for those who migrated from Toshl v1, we added the option to keep tags out of a category altogether.
Click on a category, in category details click on the tag you want to leave outside. Click “Leave tag outside of categories”.
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Merge tags
To merge a tag, first click on a tag, then click “Merge with tag”. This will open a window where you can choose among your other tags, to find the one to merge your selected tag with. You can merge two tags or multiple ones.
The suggested title of the new – merged – tag will be based on the second tag you chose for merging. You can however change the title of the new tag to whatever you want. After the merging is confirmed, all expenses or incomes that previously used one of the tags you selected for merging, will now use the new tag.
Convert a tag to a financial account
This option exists more as migration help for people who have migrated their data from the Toshl v1 where multiple financial accounts were not available. If you used a tag as an extra tag that noted which account it was spent from (e.g. credit card, bank account, cash etc.) you can now convert that tag into a financial account.
Use this only on tags that you used along with other tags on an expense. The tag being converted to an account should not be the only one on a tag.
This feature will likely be removed in the future once everyone has finished the migration process from v1.
Posted in Uncategorized