The merging feature is handy if you want to put the data from a few financial accounts on one account. This is especially useful when migrating from manual to connected financial accounts, or if reconnecting a previously connected bank, which then creates new financial accounts.
Merging manual accounts with automatic (connected) ones
Perhaps you were initially tracking your bank account expenses and incomes manually. Or, perhaps, you’ve used a different type of bank connection before and switched to a new automatic account for that bank.
When you connect your bank or financial service, new financial accounts for this connection are created in Toshl. Connected accounts update automatically and are marked by a green globe icon.
It’s likely that you’ve put some effort into categorizing expenses and incomes on your existing financial account and do not want to lose anything when importing new accounts from the bank connection.
To keep your manually entered data and import automatically from now on, you can simply set the automatic account to import from a certain day onward and then merge it with the earlier manual account.
When you connect your bank, choose the date from which you’d like to import the transactions. This should be the date after which you’ve stopped noting the transactions manually. This way, you’ll be able to merge the two accounts and avoid potential overlap of transactions.
As soon as you are ready to merge your manual account with the account(s) imported from the bank:
1. Click the Accounts button on the top right of the screen. The Accounts list will show up. Click Edit on the bottom of the Accounts list.
2. Find the financial account you want to merge and click the Edit icon in front of it. The Edit account screen will open.
3. Click Merge Accounts.
4. Select the account(s) you want to merge with.
The default title of the final (merged) account will be shown in the Title field. You can change it into anything you like.
If you select multiple automatic accounts for merging, you’ll need to pick the accounts that will continue to feed the data from the bank into the newly merged account. The accounts can continue to keep updating from multiple connected financial accounts at your bank.
If the currencies of merged accounts differ, you’ll be prompted to select the currency of the final merged account as well.
5. Click Merge Accounts
6. If you’re sure about merging the accounts, click Merge Accounts again.
The newly merged account will then be displayed in the Accounts list.
The balance of the merged account will depend on how you chose to keep the account updated. If it continues to update automatically from bank accounts, the balance will keep being updated as the one that the bank provides. If you chose not to update the account automatically, the balance will be based on the sum of transactions and reconciliations up to today, like any manual account.
Merging automatic accounts
You might also want to merge connected accounts. You can do so following the same steps described above.
As with cases above, if you chose to continue updating from the bank, the balance will also be updated from the bank. If you continue to update from several accounts, the sum of those account balances will be used.
Merging manual accounts
You have collected some cash in a box. You’ve created a “Box” account in the Toshl app and have been entering all the amounts. What if you take all the cash from the box and decide to track it within your main “Cash” account? No problem! You can merge your “Cash” account with the “Box” account. For that:
1. Click the Accounts button on the top right of the screen. The Accounts list will show up. Click Edit on the bottom of the Account list.
2. Find the financial account you want to merge and click the Edit icon in front of it. The Edit account screen will open.
3. Click Merge Accounts.
4. Select the account you want to merge it with.
The default title of the final (merged) account will be displayed in the Title field. Feel free to change it into any custom option.
In case the currencies of merged accounts differ, you can select the currency of the final merged account as well.
5. Click Merge Accounts.
6. If you are sure about merging the accounts, click Merge Accounts again.
The merged account will be displayed in the Accounts list.
After merging the manual accounts, the balance of the merged account will be re-calculated based on the sum of all transactions of the merged accounts up to today.
